Clubs can now affiliate their teams for the 2024/25 season online using England Football Portals.

All existing clubs will receive information from us on how to access and complete the affiliation process using Club Portal. Additionally, details are available on our affiliation page.

Any new clubs wishing to affiliate for the first time should first off contact us, with their club name and details of the club secretary.

Club Portal is an online administration system which allows Clubs to deal with most of their football administration online, maintain their own data with coaches and team information year-round. Discipline cases will still need to be responded to through Whole Game System.

Affiliation Requirements for the 2024/25 season are as follows:

All clubs

• Public Liability Insurance - All clubs are required to have Public Liability Insurance covering the club for the upcoming year. This must be a minimum of £10million pounds.
• Club Ground - It is a requirement for clubs to state their main home ground. You can do this ahead of affiliation through the ‘My Club’ tab. You can find guidance on how to complete this here.
• Key Officials - Clubs are required to state their key officials. You can find guidance on how to add your key officials here.
• Safeguarding Declaration - Every club will be required to accept a Safeguarding Declaration. Where clubs have teams that play across different levels of the game, multiple declarations will need to be accepted.

Clubs with adult teams

• Personal Accident Insurance - All teams are required to have Personal Accident Insurance.
• Team Ground - It is a requirement for teams to state their main home ground. You can do this ahead of affiliation through the ‘My Club’ tab. You can find guidance on how to complete this here.
• Named Manager or Coach - Every team must have a minimum of one Manager or Coach. This can be completed ahead of affiliation through the ‘Officials’ tab. You can find guidance on how to complete this here.
• DBS - If any adult teams have 16/17 year old players, then all named team officials (Managers, Coaches and Assistants) must hold a completed in-date FA DBS. You can find guidance here.
• Welfare Officer (Adult Teams) - Clubs with adult teams require a named ‘Welfare Officer (Adult Teams)’. For the 2024/2025 season, this role requires the completion of the Player Welfare Course.
• Player Welfare Course (NEW) - All named team officials (excluding Team Secretary) attached to open-aged teams must complete the Player Welfare Course as part of the affiliation process for 24/25.

Clubs with youth teams

• Personal Accident Insurance - All teams are required to have Personal Accident Insurance, including U5 and U6 teams.
• Team Ground - It is a requirement for teams to state their main home ground. You can do this ahead of affiliation through the ‘My Club’ tab. You can find guidance on how to complete this here.
• Named Manager or Coach - Every youth team must name all managers and coaches assigned to each team. All managers and coaches require an in-date, accepted DBS and to have completed the Safeguarding Children Course. This can be completed ahead of affiliation through the ‘Officials’ tab. You can find guidance here.
• Welfare Officer - Clubs with youth teams require a named and qualified ‘Welfare Officer'.

A summary of qualifications required for roles in order to affiliated can be found here.

For further information and guidance on the affiliation process or insurance cover please contact Football Services:

Football Services
T: 01903 753547
E: Info@SussexFA.com