Opening on the week commencing Monday 19 June 2023, club affiliation will be available in Club Portal this season, instead of through the Whole Game System.

Affiliation Requirements for the 2023/24 season are as follows:

All clubs

• Public Liability Insurance - All clubs are required to have Public Liability Insurance covering the club for the upcoming year. This must be a minimum of £10million pounds.
• Club Ground - It is a requirement for clubs to state their main home ground. You can do this ahead of affiliation through the ‘My Club’ tab. You can find guidance on how to complete this here.
• Key Officials - Clubs are required to state their key officials. You can find guidance on how to add your key officials here.
• Safeguarding Declaration - Every club will be required to accept a Safeguarding Declaration. Where clubs have teams that play across different levels of the game, multiple declarations will need to be accepted.

Clubs with adult teams only

• Personal Accident Insurance - All teams are required to have Personal Accident Insurance.
• Team Ground (NEW) - It is a requirement for teams to state their main home ground. You can do this ahead of affiliation through the ‘My Club’ tab. You can find guidance on how to complete this here.
• Named Manager or Coach - Every team must have a minimum of one Manager or Coach. This can be completed ahead of affiliation through the ‘Officials’ tab. You can find guidance on how to complete this here.
• Welfare Officer (NEW) - Clubs with adult teams require a named ‘Welfare Officer (Adult Teams)’. For the 2023/2024 season, no qualifications are required for this role.

Clubs with youth teams

• Personal Accident Insurance - All teams are required to have Personal Accident Insurance, including U5 and U6 teams.
• Team Ground (NEW) - It is a requirement for teams to state their main home ground. You can do this ahead of affiliation through the ‘My Club’ tab. You can find guidance on how to complete this here.
• Named Manager or Coach - Every youth team must name all managers and coaches assigned to each team. This can be completed ahead of affiliation through the ‘Officials’ tab. You can find guidance here.
• Safeguarding Children Course (NEW) - All managers and coaches require an in-date, accepted DBS and to have completed the Safeguarding Children Course. The FA is offering a 50% reduction for their coaches taking the Safeguarding Children Course bringing the cost down to £15 during the months of May, June and July. You can find guidance here.
• Welfare Officer - Clubs with youth teams require a named and qualified ‘Welfare Officer'.

How should we get ready?

Before starting the affiliation process, all clubs should:
• If you are a new club for the 2023/24 season, please email Info@SussexFA.com to be set-up on Club Portal.
• Familiarise with using the Club Portal to process your club admin (apart from processing discipline).
• Ensure all outstanding invoices from this season are paid. You will not be able to complete your affiliation without these being paid.
• Ensure all player suspensions from last season have been assigned fixtures (unless the suspension is carrying over to next season). If you need any help, please click here or contact Discipline@SussexFA.com.

Once you have finished your season, we strongly encourage all clubs to access their Club Portal and detach any players that are no longer part of your club. Any questions or support please contact Player.Registration@SussexFA.com and we can help.

For further information on the affiliation changes, please visit The FA's Grassroots Technology page.
SUPPORT FROM THE FA'S GRASSROOTS TECHNOLOGY PAGE

We are here to help, for further information and guidance on the affiliation process or insurance cover please contact Football Services:

Football Services
T: 01903 753547
E: Info@SussexFA.com