Affiliation forms are now available and can be found on the right under Related Documents. These include details of Public Liability Insurance and Personal Accident Insurance Forms plus information on the Levels of cover for season 2010/2011. Under Related Documents you will also find a blank sheet of the ‘List of Teams for Club Name’ form should you require it.
It is important that you complete all the information requested on these forms otherwise they will be returned and your Affiliation will be delayed. This is particularly important as far as which Ground your Club plays on.
Once again we do not require you to return any monies with your Affiliation Form. Once your Affiliation Form has been received and checked your Club will receive an Invoice which will need to be paid within 14 days.
AFFILIATIONS
SENIOR CLUBS: Members of:
Members of Football League
Football Conference East Sussex Football League (Premier)
Football Conference South
Southern & Isthmian Football Leagues – Premier
Southern & Isthmian Football Leagues – Other Division
Sussex County Football League (Div 1 & 2)
INTERMEDIATE CLUBS: Members of:
Brighton Hove & District Football League (Premier)
Hastings & E Sussex Sunday Football League (Division 1)
Mid-Sussex Football League (Premier & Championship)
Sussex County Football League (Division 3)
Sussex Sunday Football League (Premier & Intermediate 1)
West Sussex Football League (Premier & Division 1
Worthing & District Football League (Premier)
Worthing & Horsham Sunday Football League (Premier)
ADULT JUNIOR CLUBS:
All other Clubs not qualifying for Senior or Intermediate Status including all Women’s Clubs
YOUTH CLUBS:
All Clubs competing in Youth Leagues (Boys & Girls) & Mini Soccer Leagues.
ADDITIONAL TEAMS
Each Club with more than one team is required to pay an additional fee as shown on the respective affiliation form. Please remember, therefore, that the affiliation fee counts as one team and it is only extra teams that have to pay the additional fee.
If you are at all unsure of which status your Club should be affiliated to please check with your League.
We are pleased to inform you that the mandatory PUBLIC LIABILITY INSURANCE is the same price as last season and this is still on a per CLUB basis this season. However, the PERSONAL ACCIDENT INSURANCE FOR PLAYERS which is also mandatory is on a team basis as per previous seasons. If you have any questions on this, please contact the office for further advice.
Please note that if you do not inform us to the contrary, we will place your Team on Personal Accident Insurance Level 1 which is the minimum Level on offer for Adult & U18 Youth Clubs. There is only one Level of Personal Accident Insurance for Youth Teams at U17 and below playing 11-aside and one level for all Mini Soccer Teams.
Likewise, please note that we will automatically allocate £5M Level of Public Liability Insurance for your Club unless you have indicated your wish to take the £10M cover on offer by ticking the appropriate box on the affiliation form.
BENEVOLENT FUND DONATION
The Fund is supported entirely by voluntary donations and each season gives financial assistance to many injured players in necessitous circumstances. To ensure that the Fund is in a position to assist injured players in the future, it is essential that you consider making a donation annually to this worthy cause. Please give as generously as possible. Youth Clubs – Please Note. Whilst appreciating youth players are unable to benefit from the fund any donations would be gratefully received.
CLUB GROUNDS
It is very important that you let us have the full name(s) and address(es) of the Ground(s) that your Team(s) play on including the POST CODE. The FA and the SCFA are trying to create an up to date correct list of all Football Pitches in Sussex and your co-operation with this will be greatly appreciated. The Post Code is very important as it helps us to establish exactly where the pitch is. Your forms could be returned if you do not include your Ground’s full address and Post Code.
AFFILIATION FEE INVOICES
Last year we had a number of Clubs who paid their affiliation fees late because they said they had not received their Invoices. Please be aware that if you have not received your Invoice within 7 days of sending in your Affiliation Forms you will need to contact the SCFA Office on 01903 753547 to obtain a copy. Unfortunately to say you have not received your Invoice because it has not arrived in the post is no excuse and it is the responsibility of your Club to make sure you pay your invoice on time. This is very important because the Club and the players are not covered by Insurance until the Insurance premiums have been paid.
If your Club affiliates before 30th June 2010 you will be able to take part in the part payment plan which will be explained in a letter you will receive with your Invoice. If your Club affiliates after 30th June 2010 the invoice amount has to be paid in full within 14 days otherwise your Club may be liable to fine and possible Club suspension.
POSTPONED COUNTY CUPS 2009/10
Clubs who remained in the Intermediate Cup, Youth U18, U16, U15 and U12 Cups which were all postponed mid season will be allowed free entry into the Cup for the coming season. Can we ask that you make reference to this when requesting entry; this will allow the office to cross reference the details and confirm if free entry is permitted.
Please contact the SCFA if you have a query on this and either Nina or Ashley will be able to help.
CLUBS WHO GO DEFUNCT
Each year we have a number of Clubs who go defunct before or after they have paid their affiliation fees. The Policy of the SCFA is as follows:
For Clubs/Teams who go defunct before 1st August after having paid their affiliation fees: refund of affiliation fees and handbook/s only. Insurance premiums and Cup entry fees are not refundable.
For Clubs/Teams who go defunct before 1st August who have not paid their affiliation fees: Cup entry fees will have to be paid. If they remain unpaid either the players registered for the Club that season will be pro-rated for the outstanding amount or the Officers of the Club will be.
For Clubs/Teams who go defunct after 1st August all Affiliation fees, Cup Entry Fees and Handbook all become payable. If they remain unpaid either the players registered for the Club that season will be pro-rated for the outstanding amount or the Officers of the Club will be.
Club Secretaries are welcome to telephone the SCFA Office on 01903 753547 to seek advice concerning the completion of their affiliation forms or to check if their affiliation form has been received. Office opening hours are 9am to 5pm Monday to Friday; this is strongly recommended if you are at all unsure with any aspects of the affiliations form. A VAT receipt will be sent for Affiliation Fees and must be retained.
Be a part of….. The Wall of Sussex
Please find enclosed a ‘Wall of Sussex’ plaque form which allows Sussex people to not only show their support for Sussex Football but also become part of the living history of it!
Please be aware that the new-build is now nearly complete and any plaques purchased will be fixed on the outside wall facing the pitch