Please find listed below a few items which you may find useful with regard to the administration of your club/league for the coming season:-
Membership Rule 2 - Club Affiliations
Each year existing clubs are required to affiliate by the 1st July, to enable them to participate in a league or play any match against another affiliated team. If the affiliation is not received by this date a late affiliation fine will be levied. The only clubs exempt from this are those who are affiliating for the first time or those who play within a indoor small sided league (the small sided league affiliate the club to the Sussex County FA before the commencement of the league/competition).
Membership Rule 3 – League Affiliations
Each year existing leagues are required to affiliate by the 1st July before their league may commence games where teams are affiliated to the Sussex County FA. If the affiliation is not received by this date a late affiliation fine will be levied. The only leagues exempt from this are those who affiliate with The FA or those who run an indoor small sided league. The affiliation of an indoor small sided league has to be completed before the commencement of the league/competition.
Membership Rule 5 - Balance Sheets
All Clubs/Leagues are required to forward Balance Sheets to the Sussex County FA by the 30th September each year. The only Clubs/League exempt from this are Clubs/League who have affiliated for the first time in that season and indoor small sided Clubs/Leagues.
Membership Rule 8 - Playing Football against a Foreign Team
If your club/league are contemplating arranging matches against Foreign teams, either in this country or abroad, you MUST contact The FA for the relevant forms.
Membership Rule 11 - Advertising
If your club are purchasing a new kit due to a new sponsor please be aware that you need to notify the Sussex County FA of this. On the right you will find the relevant forms which need to be completed together with an explanation of what is required.
The sponsorship regulations are available by clicking on the relevant document under Related Documents or contact Brian Shacklock on brian.shacklock@sussexfa.com
Membership Rule 17 – Notification to Leagues of player suspensions
When a club is notified that a player registered with them has been suspended either for playing for their club or another, they MUST notify their league immediately of the suspension. Failing to carry out this will result in your club being fined under Rule 17.
If you have any queries regarding this please contact Brian Shacklock on brian.shacklock@sussexfa.com
Suspended Until Paid
This is the current procedure but will be changed in the future
SUP Circumstances -
• If a club goes defunct owing money to their league, the league will pro-rata that amount amongst ALL registered players, regardless of whether they have played during the season or not. If after fourteen days the players do not respond, the league then hands it over to the Sussex County FA to deal with.
• If a club goes defunct owing money to the Sussex County FA for fines that are in individual players names (i.e. cautions and send off’s), that player will remain suspended until such time it is paid. If fines are owed for the club, then the money will be pro-rated amongst ALL registered players of the club.
• The Sussex County FA will take action on a player who has failed to reimburse his/her club for fines that have been paid on their behalf to the Sussex County FA together with other football activity fines. For a full copy of the rules please look to the right. Clubs need to write to players, giving them fourteen days to pay the money. If the player fails to pay, the club should send the Sussex County FA a copy of the letter confirming it has not been paid. PLEASE BE AWARE THAT THE PARENT ASSOCATION SHOULD BE APPROACHED AS SOON AS IT IS CLEAR THERE IS A PROBLEM. IN ALL CASES THIS SHOULD BE WITHIN 28 DAYS OF FORMAL PAYMENT BEING REQUESTED, AND 56 DAYS OF THE DEBT BEING INCURRED.
SCFA Action
Once details are received from a league or club, or it is money owing to the Sussex County FA, a letter is written to relevant players who have not responded to the letter sent by the league or club (if applicable), giving them a further fourteen days to pay the money, along with an administration fee. Any player that still doesn’t pay will be added to the Sine Die list and will not be allowed to take part in any football activities until the money is received.
For further details regarding please contact the Sussex County FA on info@sussexfa.com
If you have any other queries or would like a copy of The Football Association Football Administration Handbook please contact us on either 01903 753547 or email info@sussexfa.com
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